How to Add a Signature on Microsoft Outlook Email

Are you tired of not being able to personalize your emails in Microsoft Outlook? Adding a signature is an easy way to do just that. In this article, we will show you how to add or change a signature in Outlook using both the web and desktop versions.

Adding a Signature in Outlook on the Web

To add a signature in Outlook on the web, follow these steps:

Step 1: Visit your Outlook account in your web browser and sign in. If you prefer to stay productive by using Outlook on the web, adding a signature there is just as easy as on Windows and Mac.

Step 2: Click on the gear icon at the top right corner of the page and select 'View all Outlook settings.'

Step 3: Scroll down to the 'Mail' section and click on 'Compose'.

Step 4: A small window will appear with the existing signature or a new template. Press the '+' symbol to the left of Edit to create a new signature.

Step 5: Make your changes directly in the editor box that displays the current signature. If you're making a new one, tap New first.

Step 6: When you finish, select Save to preserve your changes.

Adding a Signature on Microsoft Outlook Desktop

To add a signature in Outlook desktop, follow these steps:

Step 1: Open Outlook and select 'Outlook > Preferences' from the menu bar. If you're using the classic version of Outlook, select 'Tools > Options.'

Step 2: Click on the 'Signatures' button.

Step 3: Select the signature you want to change and choose Edit at the bottom.

Step 4: In the subsequent pop-up window, pick the signature on the top left that you want to edit.

Step 5: Make your edits directly in the editor box that displays the current signature. If you're making a new one, tap New first.

Step 6: When you finish, select Save to preserve your changes.

Tips and Variations

* You can also adjust the signature for new messages, replies, and forwards on the top right.

* Optionally, you can choose to add a different signature for each message type.

* Make sure to save your changes after making edits to ensure they are preserved.

By following these simple steps, you'll be able to add a personalized signature to your Microsoft Outlook emails in no time. Whether you're using Outlook on the web or desktop, this process is easy and convenient. So go ahead and get creative with your email signatures!

Signature on microsoft outlook email